The Reporting Department currently creates the following routine reports: Productivity, ATB's, Payment, Invoice, and Accountability. Our Whiteboard (located on Egnyte at Shared > Resolution (Limited) > Whiteboard - see the ‘Reports Matrix’ tab) holds information regarding what reports are generated for which client. Corporate staff, RRCD, and Executives have access to the whiteboard.   RRCD’s and PM’s currently create reporting packages for re|store Clients.

 

Report periods vary from daily to monthly and are noted in the Reports Matrix.  Normal standard reporting intervals will be bi-weekly, with the report period ending date being every other Friday. 


Productivity 


 

Daily Productivity Reports

Each morning, Reporting team will create the Daily Productivity Reports and place in the folder:

Shared\Clients (Active)\CLIENT NAME\Reports\Misc. Reports and Files\Daily Productivity Reports.




Reporting will also, at that time, update the Productivity Rolled-up Reports. An e-mail notification will be sent out to PM’s and above.



ATB's 


Reporting team creates the new ATB’s in the IT folder > IT Reporting Periods (organized by date). When completed, they will be distributed to the employees by placing the “Working Copy” in the folder:  Individual Worklists (also organized by date).  E-mail notification will be sent to the PM’s when completed, etc. 





Depending on the needs of the engagement, there may be multiple copies of the ATB’s as they are split up for individual use.  In that case, all of the individual copies of the ATB will be placed in the folder: Shared\Clients (Active)\CLIENT NAME\Individual Worklists\ by date, and the “Master” Working Copy will be placed in the folder: Shared\Clients (Active)\CLIENT NAME\Reports\Misc. Reports and Files\ATB's\ by date



Payments


Reporting Manager or his designee(s) will create the new Payment list in the IT folder > IT Reporting Periods > by pay period ending date. When completed, the “Working Copy” will be placed in the folder:  Reports/Misc. Reports.  E-mail notification will be sent to the PM’s, and the person responsible for reviewing the payments.  When the Review of the Payment is completed, the resulting file with comments will be placed back into the folder:  Individual Worklists, and an e-mail notification will be sent to Reporting Manager and/or his designee.




When the Payment Review has been completed, Reporting Manager or his designee will create the final copy of the Payment Report, based on the Reviewed Payments. Final copy is placed in Shared\Clients (Active)\Bowie Memorial Hospital\IT\IT Reporting Periods\2013-11-08\Finalized Reports 



  


Invoice 


When the final copy of the Payments is completed, Reporting will complete the IT copy of the invoice and will notify Finance that the Invoice is complete and ready for final approvals by management and distribution to the Client. 




 

After the Invoice has been sent to the Client, Finance will place a copy in the appropriate bi-weekly/date bucket in the folder:

Shared\Clients (Active)\CLIENT NAME\Reports\Misc. Reports and Files\Invoices. An e-mail notification will be sent to PM’s and above.





Accountability 

 

After the Invoice and ATB have been completed, Reporting Manager or designee will create the current version of the Accountability Report in the IT folder> Accountability, then copy to the appropriate bi-weekly buckets (subfolders sorted by date):Shared\Clients (Active)\CLIENT NAME\Reports\Misc. Reports and Files\Accountability. An e-mail notification will be sent to PM’s and above.



Reporting Manager: David Canfield 

Designee/ Finance: Julie Nilsen