PHI is any document – paper or electronic – or verbal conversation that includes confidential health related information (such as diagnosis or procedure codes) along with the following data elements (in accordance with 45 CFR 164.514 – Elements of PHI):

  Names (all)

  All elements of the patient’s address except State

  All elements of dates (except year) for the dates directly related to an individual, including birth date, admission date, discharge date, date of death, and all elements of dated indicating age.

  Phone numbers

  Fax numbers

  Email addresses

  Social Security Number (SSN)

  Medical Record Number

  Health plan beneficiary numbers

  Account numbers/visit ID’s

  Certification/License Numbers

  Vehicle identifiers and serial numbers, including license plate numbers

  Device identifiers and serial numbers

  Web URL’s

  IP addresses

  Biometric identifiers, including finger and voice prints

  Full Face photographs and any comparable images

  Any other unique identifying number, characteristic, or code, including any individually identifiable information entered into free text fields.